Benefit's of a Document Management Solution
Document Management System's centralize all of your information into one location, where anyone with permission can access it. They remove the silos of information that are scattered across your company.
Document Management System's have advanced electronic searches are significantly faster and more thorough than the combination of manual and PC/LAN searches that you have access to right now.
Digitizing your information for storage within a Document Management System removes the physical footprint of your documents, freeing up valuable workspace and reducing the costs associated with short and long term storage.
The combination of digitizing your documents, classifying them, and loading them into a Document Management System will significantly increase the efficiency of your employees. Your staff will spend less time searching for and recreating information, allowing them to focus on your core business.
With a Document Management System you can control what each employee can see, and the level of access that they have. Audit trails and version controls allow you to track the detailed history of any document within your system.
Document Management System's allow you to conform to industry standards and government regulations by enforcing retention schedules, legal holds, and a number of other measures.
With a Document Management System you can share, edit, and gather feedback on documents in a group environment without creating multiple untracked versions.
Document Management System's allow you to implement and enforce automatic workflows that assist in streamlining and enforcing processes.
Document Management System's have a wide range of reporting features that are unavailable to information stored on PC's and LAN's.